Sartor & Associates Inc.

New Search--COTO--Deputy Registrar

Organizational Overview

The College of Occupational Therapists of Ontario is the organization established by the provincial government to oversee the practice of occupational therapists in Ontario. The College is responsible for protecting the public interest by setting standards for practice and having programs in place to see that occupational therapists practice safely and effectively.


The College of Occupational Therapists of Ontario is the self-regulatory body that, in the interest of public protection, supports registered occupational therapists to ensure that they are competent, ethical and accountable. 


Leaders in innovative quality-driven regulation

Profile Mandate

Responsible for the management and coordination of the core functions of Registration, Quality Assurance, Patient Relations and Practice.  Provides leadership to the College on occupational therapy practice and regulation.  Advises the Registrar on key issues and recommends appropriate action and direction.  Participates in policy development, representing the College to registrants and public as required.  Supports the Registrar in implementing the strategic plan. Assumes the responsibilities of the Registrar for defined periods of absence. 

Key Duties and Responsibilities

  • Provides leadership to the practice team with regard to daily, short- term and, long-term planning.
  • Coordinates the activities of the team to ensure efficiency and effectiveness of operation.
  • Fosters team building and a creative work environment
  • Assists in hiring, evaluating, disciplining and dismissing relevant staff
  • Identifies the need for consultants and provides direction to the hiring process in collaboration with the Registrar
  • Manages operational projects and supports managers in program operational projects
  • Manages budget lines related to core function activities.
  • Responds to issues and concerns that arise regarding the management of the organization in the absence of the Registrar.
  • Possess signing authority
  • Represent the College as delegated by the Registrar
  • Regularly analyses trends in occupational therapy practice
  • Identifies issues related to practice that require policy direction (including but not limited to regulation, standard, guideline, briefing roles etc.).
  • Manages practice advice service (including provision of practice advice as required).
  • Participates in the drafting of related documents for Council approval and/or College use.
  • Implements policy initiatives and evaluates outcomes.
  • Ensures appropriate level of staff support to Registration, Quality Assurance and Patient Relations Committee activities.
  • Ensures appropriate level of staff support to sub committees, work groups and/or task forces that fall within practice team functions. 
  • Attends Council meetings.
  • Liaises regularly with Manager, Registration.
  • Liaises with Committee Chairs and identifies issues which need to be addressed at Committee.
  • Prepares documents and materials for Committees as required.
  • Participates in, and provides leadership to the development, implementation, and evaluation of Committee related projects.
  • Liaises regularly with the Manager of Quality Programs.
  • Delegates issues/projects and provides leadership and direction to Quality Assurance as requested or required.
  • Delegates appropriate practice issues to the Manager of Quality Programs.
  • Collaborates with Registrar to identify legislative initiatives which influence practice and will be monitored by the practice team.
  • Keeps informed of activities/materials that impact on the identified initiatives and establishes beneficial liaisons as necessary.
  • Regularly apprises the Registrar of related activities.
  • Assists in development and presentation of proposals respecting the identified legislation.
  • Develops key stakeholder network related to occupational therapy practice.
  • Represents College positions where appropriate to various stakeholders groups.
  • Coordinates stakeholder activities with the Registrar.
  • Communicates broadly with Registrants on issues related to registration and practice via multiple media.
  • Regularly contributes to College publications.
  • Liaise with external agencies on projects related to Practice Team functions and as specified by the Registrar.

  • Registered with the College.
  • A minimum of five years’ experience in occupational therapy.
  • A minimum of three years’ experience in a supervisory / managerial role(s).
  • Masters level education preferred.
  • Bilingual preferred.
  • Able to analyze and plan strategically for the College in the areas of practice policy and guideline development, education, and stakeholder development.
  • An evident understanding of and exposure to current practice issues and factors influencing occupational therapy and health care in Ontario.
  • Demonstrated leadership, interpersonal, and team-building skills, including demonstrated delegation and project management abilities.
  • Experience in the development, implementation and/or facilitation of proposals, policies and procedures.
  • Professional, ethical approach.
  • Familiarity with the Regulated Health Professions Act, 1991, and with Council-run organizations.
  • Demonstrated familiarity with and application of the principles of continuous quality improvement.
  • Exemplary communication, stakeholder development and networking skills.
  • Proven organizational, planning, and goal setting skills.
  • Able to work well under pressure and to deadlines.
  • Flexible and energetic.
  • Demonstrated public speaking and presentation skills for a variety of audiences.
  • Computer literate.


Team work – the Deputy Registrar must understand and implement the synergies of participating in a team-based work environment.

Continuous quality improvement – the Deputy Registrar will contribute to the on-going evaluation and improvement of College business, operational and program practices.

Customer service – the customers of the College, in all their varied needs and expectations, must always be considered.

Commitment to organizational values – the Deputy Registrar must promote and embody the values of promotion of the public interest, ethical conduct, fairness and quality practices.

Strategic planning and visioning – the Deputy Registrar must be able to view the College as an evolving, growing organization, and to assist the College’s Council to set and meet its strategic goals.

Acquiring needed skills and abilities - the Deputy Registrar is accountable for identifying deficits that hinder performance, and for seeking out assistance to resolve them.